How To Construct A Church Meeting (Or Any Other Kind)

I’ve spent much of my life leading a church and constructing congregational meetings. Over the years, I have learned there are effective as well as non-effective ways to do this. Many times the destructive ways outweigh those that are constructive.

Poorly planned and executed meetings frustrate everyone involved and harm our leadership.

These are suggestions which have worked best for me over the years.

First, know how your group works. For example, do you have policies or by-laws which govern your meeting? Follow your established policies. You will always be on firm footing when you do, and the people you are leading will appreciate your leadership.

Second, carefully set an agenda and follow it. Attempt to have a set time for a meeting and finish on time (most meetings, even committees, should finish within an hour).

Third, construct your agenda to deal with easier items first. Routine items should be considered first and finished, well, routinely. By dealing with easy or routine items first, you get the meeting established without dealing with difficult or divisive items right off the bat. Move these easier items along so that the people see that you are making progress.

By leaving the hard items to later, you will not crowd out the routine but necessary areas that you need to cover.

Fourth, know what your group feels before you begin the meeting. In other words, you want to know the outcome of the meeting before it begins. How do you do this? Ask people. Ask what they think. If you find yourself in questionable areas, you probably don’t want to bring the issue to a vote at the current meeting.

Fifth, prepare people before hand. The pastor underwhich I grew up was a master at this. He included people in decision making. He explained his ideas and asked for guidance. He listened. He did not have to get his way.

The result? People loved him and followed him. Isn’t that what you want?

Finally, trust the people. If they don’t buy every idea you have, don’t get mad or get even. Thank them for their participation and follow their decisions.

In other words, be magnanimous. They will be more likely to follow in the future if you are kind and grateful.

Every group has to make decisions. Be sure to pray and ask God to help you help the people to accomplish His will.

If you would like to receive my daily posts, you can subscribe at the top of the page. It’s easy and it’s free. I would also appreciate your sending this to others as well. Waylonbailey.com is my ministry across the Internet. Thank you for reading and sharing.

3 Comments


  1. Ed Matthew
    Feb 27, 2013

    Most excellent direction, demonstrated by experience In His Service.

    Blessings


  2. Matt Tullos
    Mar 04, 2013

    Timely and useful message for me as I head into meetings this morning.


    • Waylon
      Mar 04, 2013

      Thanks for reading and commenting. Have a great day (of meetings).

Leave a Reply

Subscribe To Waylon’s Blog

About Waylon

I am the senior pastor of First Baptist Church, Covington, Louisiana, a position that I have held since 1989.

Read More

Recent Tweets

    No public Twitter messages.

Verse of the Day

But the wisdom that comes from heaven is first of all pure; then peace-loving, considerate, submissive, full of mercy and good fruit, impartial and sincere. Peacemakers who sow in peace reap a harvest of righteousness. — James 3:17-18 (NIV)